Question 1

What is a virtual bookkeeper in Canada?

Accepted Answer

A virtual bookkeeper in Canada is a professional bookkeeper who manages your financial records entirely online — no in-person meetings, no physical office. They use cloud accounting software like QuickBooks Online or Xero to access your accounts, record all transactions, reconcile bank statements, file HST/GST with CRA, and deliver monthly financial reports. Everything happens securely in the cloud, and CRA accepts all electronically prepared filings.

Question 2

How much does a virtual bookkeeper cost in Canada?

Accepted Answer

At Outsource Bookkeeping Canada, a virtual bookkeeper costs $500/month flat — unlimited transactions, full monthly close, HST/GST preparation and filing, payroll processing, and CPA-ready reports by the 10th. No hourly billing, no tier overages, no surprises. For comparison, local bookkeepers typically charge $800–$2,500/month depending on city and volume.

Question 3

Is virtual bookkeeping safe?

Accepted Answer

Yes. Virtual bookkeeping uses bank-level 256-bit SSL encryption and two-factor authentication on all cloud platforms (QuickBooks Online, Xero). Your bookkeeper is granted read-only access to your bank feeds — they can see and categorize transactions but cannot move money. All data is protected under strict confidentiality agreements. These security standards meet or exceed those used by Canadian financial institutions.

Question 4

What is the best virtual bookkeeping service in Canada?

Accepted Answer

The best virtual bookkeeping service in Canada combines three things: deep knowledge of Canadian tax law (HST/GST by province, CRA filing deadlines, payroll remittances), a guaranteed delivery schedule, and flat-rate pricing. Outsource Bookkeeping Canada is purpose-built for Canadian SMEs — not a US platform adapted for Canada. We offer CPA-ready reports delivered by the 10th, all provincial sales tax filings included, and a flat $500/month rate with no contracts.

Question 5

Can a virtual bookkeeper file HST in Canada?

Accepted Answer

Yes. Filing HST/GST with CRA is one of our core services. We prepare your return, review your input tax credits, and submit directly to CRA on your behalf — quarterly or annually, depending on your filing frequency. We handle all provincial rates: Ontario HST (13%), BC GST + PST (12%), Alberta GST only (5%), Nova Scotia HST (15%), Quebec GST + QST (14.975%), and all Atlantic provinces.

Question 6

How does virtual bookkeeping work for small businesses?

Accepted Answer

Virtual bookkeeping for small businesses works in four steps. First, you share access — connect your bank feeds to QuickBooks, Xero, or Wave. Second, your dedicated bookkeeper processes all transactions, reconciles accounts, and prepares your HST/GST filings throughout the month. Third, every month by the 10th your P&L and Balance Sheet land in your inbox, reviewed and CPA-ready. Fourth, at year-end your CPA receives a clean package with zero cleanup needed.

Question 7

What software does a virtual bookkeeper use?

Accepted Answer

Our virtual bookkeepers work with QuickBooks Online, Xero, and Wave — the client chooses. We are QuickBooks ProAdvisors and Xero Certified Advisors. If you already have a setup, we connect to it. If you're starting fresh, we set it up for you at no additional charge during onboarding.

Question 8

Is virtual bookkeeping available in British Columbia?

Accepted Answer

Yes, we serve all of British Columbia — including Vancouver, Victoria, Burnaby, Surrey, Kelowna, Kamloops, and every other BC city. BC businesses require two separate filings: GST (filed with CRA) and PST (filed with BC Ministry of Finance). Our BC virtual bookkeeping service handles both filings at the same flat $500/month rate.

	Local Bookkeeper	Virtual Bookkeeper (Us)
Monthly cost	$800–$2,500	$500 flat
Available provinces	One city	All of Canada
Office visits required	Often	Never
Response time	1–3 days	Same day
Software flexibility	Limited	QuickBooks, Xero, Wave
CPA-ready reports	Sometimes	✓ Guaranteed by 10th
HST/GST filing	Sometimes extra	✓ Included
Payroll	Sometimes extra	✓ Included

Virtual Bookkeeper Canada — Online Bookkeeping Done For You

What Is a Virtual Bookkeeper?

How Virtual Bookkeeping
Works in Canada

Share access

We do the work

Review by the 10th

Tax-ready year-round

Virtual Bookkeeper Canada
vs. Local Bookkeeper

Best Virtual Bookkeeping Services
in Canada (2026)

Outsource Bookkeeping Canada

Bench Accounting

QuickBooks Live

Wave + Freelancer

Virtual Bookkeeping for Every
Province in Canada

Industries We Serve
(Virtual Bookkeeping)

Online Bookkeeping Services Canada —
Common Questions

Get your books done right —
from anywhere in Canada.