Bookkeeping built for
car rental businesses.
Fleet depreciation, rental income reconciliation, insurance tracking, and HST on every booking — bookkeeping that moves as fast as your fleet.
Book Free ConsultationWhy It's Different
Car rental bookkeeping is
a category of its own.
A car rental business has financial complexity that most general bookkeepers aren't equipped for. Your vehicles are depreciating capital assets — not expenses — which means every purchase, maintenance decision, and disposal has CRA implications that need to be recorded correctly or corrected expensively later.
On top of that, you're dealing with HST on every rental transaction (a taxable supply under the Excise Tax Act), insurance claims that span accounting periods, fuel and maintenance costs that need to be split by vehicle to understand true profitability, and seasonal revenue swings that require proactive cash flow management — not just reactive reconciliation.
We handle monthly bookkeeping and HST/GST filing specifically calibrated for fleet operations — tracking every vehicle as a discrete asset, building your CCA schedules correctly, and giving you the financial reports that show what your fleet is actually worth.
Book a Free ConsultationCar Rental Expertise
Know your true
fleet profitability.
Most bookkeepers treat your vehicles like any other expense. We track CCA depreciation by vehicle, reconcile daily rental income, split maintenance vs. capital costs, and flag every deductible — so you know exactly which cars make money and which to retire.
Get StartedEvery car gets its own income & expense code in QuickBooks or Xero — fuel, insurance, maintenance, and CCA separated by plate.
Revenue Per Vehicle delivered every month — spot underperforming assets before they drag your margins.
We maximize your annual Capital Cost Allowance claim and model the recapture impact before you dispose of any vehicle.
Monthly Deliverables
Six reports. Delivered by
the 10th. Every month.
See exactly which vehicles are profitable and which are dragging down your margins — broken out by plate number every month.
A full asset register showing each vehicle's cost, accumulated CCA, and remaining UCC — updated monthly, CRA-ready at year-end.
Your HST collected on rental revenue, ITCs on expenses, and the net amount owing — prepared and filed on your behalf each period.
Profit & Loss segmented by fleet type (daily, long-term, luxury, commercial) so you can see which lines of business are worth growing.
Seasonal rental businesses live and die by cash flow. We model your upcoming 90 days so you always know what's coming before it hits.
Every number your accountant needs — depreciation schedules, T2 supporting schedules, HST reconciliation — organized and delivered by February 28.
Custom pricing based on fleet size. See how pricing works →
Get a Custom QuoteCar Rental Types We Serve
Daily rentals, long-term leasing, or full fleets.
FAQ
Car rental bookkeeping
questions answered.
Keep your fleet moving.
We'll keep your books clean.
Starting at $500/month — custom pricing based on fleet size. CPA-ready financials by the 10th.
Book Free Consultation