Dental bookkeeping for
Canadian practices.
Production vs. collections, insurance and CDCP deposits, associate compensation, lab and supply ratios — dental books have quirks generic bookkeepers miss. Clean, CRA-ready practice financials every month, one flat rate.
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Why Dental Bookkeeping Is Different
Your PMS says one number.
Your bank says another.
A dental practice earns revenue twice: once when the work is produced, and again when it's actually collected. Between the two sit insurance adjustments, write-offs, patient balances, and CDCP payments — which is why the numbers in your practice-management software rarely match your bank account, and why dental bookkeeping is its own discipline.
Generic bookkeeping shows up in predictable ways: deposits never matched to carriers, taxable items buried inside HST-exempt revenue, associate remuneration recorded three different ways in one year, and lab fees lumped in with general supplies. The result is a P&L you can't manage the practice from — and a year-end your accountant has to untangle.
We keep dental books clean every month: every account reconciled, the exempt/taxable split visible, compensation and lab costs categorized consistently, and CRA-ready reports by the 10th that you — and your accountant — can actually use. New to outsourcing your practice's books? Start with our guide to bookkeeping for dental practices in Canada.
Book a Free 15-Minute CallProduction vs. Collections Reconciliation
Whether your front desk runs Dentrix, ClearDent, Tracker, or Curve, we reconcile day-sheet totals against what actually hit the bank — so you see billed vs. collected vs. outstanding every month.
Insurance & CDCP Deposit Matching
Carrier EFTs — Sun Life, Manulife, Canada Life, Blue Cross — and Canadian Dental Care Plan payments matched to the right revenue, so deposits reconcile cleanly instead of piling up as mystery income.
Associate & Hygiene Compensation in the Books
Percentage-of-production associate remuneration, lab-fee deductions, and hygiene costs recorded consistently each month — essential for multi-provider practices and clean per-provider numbers.
Lab Fees & Clinical Supplies Visibility
Two of the biggest controllable costs in any practice. We categorize each separately and track them as a share of collections monthly, so cost creep gets caught early — not at year-end.
HST-Exempt vs. Taxable Revenue
Most clinical dental services are HST-exempt, while some cosmetic procedures and retail items can be taxable. We keep the split visible in the books; your accountant confirms treatment of edge cases.
Dentistry PC & Year-End Ready
Management fees, shareholder loans, and dividends recorded cleanly for professional corporations — and a year-end package your accountant can file from without re-doing the books.
Dental Bookkeeping Cost
One flat rate.
No per-chair math.
Monthly dental bookkeeping is a flat $500/month — the same rate for a solo operatory or a full-capacity clinic. Categorization, reconciliation of every account, the exempt/taxable revenue split, and CRA-ready monthly reports are all included.
Behind on the books? Catch-up and cleanup work is scoped separately as a one-time, custom-quoted catch-up project — once your file is current, the monthly plan takes over. See full pricing details for what's included.
Get a Custom QuoteDental Businesses We Serve
Every dental business structure, covered.
Common Questions