Outsourced Bookkeeping Services Canada. Flat-rate. CPA-ready.
Professional outsourced bookkeeping for Canadian small businesses — flat-rate $500/month. Bank reconciliation, HST filing, and CPA-ready reports delivered by the 10th. No in-house hire. No contracts.
Definition
What Is Outsourced Bookkeeping?
Outsourced bookkeeping is the practice of hiring an external team — rather than an in-house employee — to manage your business's financial records on an ongoing basis. An outsourced bookkeeper handles everything a full-time bookkeeper would: recording transactions, reconciling bank and credit card accounts, tracking accounts payable and receivable, preparing HST/GST filings, and delivering monthly financial statements. The key difference is that all of this happens remotely, through cloud accounting software like QuickBooks Online or Xero, at a fraction of the cost of hiring someone directly. For Canadian small businesses, outsourcing bookkeeping services is increasingly the default choice — combining professional-grade accuracy with the flexibility of a service relationship rather than an employment one.
An outsourced bookkeeping firm like Outsource Bookkeeping operates as a dedicated external finance team. Unlike a solo freelance bookkeeper, a firm provides team coverage — meaning your books close on time every month regardless of illness, vacation, or turnover. Your outsourced bookkeeper is assigned to your account, understands your chart of accounts and industry, and delivers CPA-ready reports on a guaranteed schedule. For businesses operating across multiple Canadian provinces, an outsourced bookkeeping firm also provides expertise in every province's sales tax rules — HST in Ontario, GST + PST in BC, GST-only in Alberta, QST in Quebec — without you needing to manage that complexity internally.
Outsourcing bookkeeping services is particularly well-suited to Canadian small businesses with $100K–$5M in annual revenue. At this scale, the volume of transactions doesn't justify a $45,000–$65,000/year in-house salary, but the complexity of CRA compliance, HST remittances, and year-end reporting absolutely requires professional oversight. Outsourced bookkeeping closes that gap: you get a full finance team for $500/month — a flat rate that covers unlimited transactions, all CRA filings, and a guaranteed delivery date of the 10th every month. For businesses that also need tax filing and advisory services, see our outsourced accounting services →
What Are Outsourced Bookkeeping Services?
All the bookkeeping. None of the overhead.
Outsourced bookkeeping services give your Canadian small business a professional, dedicated bookkeeping team — without the cost of hiring in-house. Your financials are managed remotely through cloud accounting software like QuickBooks Online or Xero, with bank reconciliation, HST filing, and monthly reporting handled every single month.
Unlike DIY bookkeeping or hiring a part-time bookkeeper, outsourcing gives you a full team with deep CRA knowledge across every province — at a fraction of the cost. You stop worrying about deadlines, missed filings, and messy year-ends. Your books are always current, always accurate, and always CPA-ready.
Book a Free ConsultationComplete Monthly Close
Every transaction categorized, every account reconciled, and a full month-end close delivered — on time, every month, without you lifting a finger.
HST/GST Filing with CRA
We prepare and submit all applicable sales taxes — HST, GST, PST, QST — on time, every filing period, for businesses in every Canadian province.
CPA-Ready Financial Reports
Profit & Loss, Balance Sheet, and Cash Flow Statement delivered by the 10th of every month. Your CPA gets clean books — you get lower accounting bills.
Zero In-House Overhead
No salary, no CPP, no EI, no benefits, no sick days, no training. One flat monthly rate — and a full team behind your books, not a single point of failure.
What's Included
Everything your outsourced bookkeeper
handles for you.
Bank & Credit Card Reconciliation
Every transaction across every account is reviewed, categorized, and reconciled monthly — so your books always match your bank statements.
HST / GST / PST / QST Filing
We prepare and file all applicable sales taxes with CRA and provincial authorities — on time, every filing period, for businesses in any province.
Monthly Financial Reports (P&L, Balance Sheet, Cash Flow)
CPA-ready financial statements delivered to your inbox by the 10th of every month — Profit & Loss, Balance Sheet, and Cash Flow Statement.
Catch-Up Bookkeeping
Behind on your books? We clean up months or years of backlogged records, bring everything current, and then maintain them going forward.
Year-End CPA Package
A complete year-end trial balance and financial package for your CPA — reducing the time they need and lowering your annual accounting bill.
CRA Correspondence Handling
We support you with CRA notices, audit requests, and filing adjustments — so you never face the CRA alone or miss a critical response deadline.
Outsourced vs. In-House Bookkeeping
Why outsource bookkeeping instead of hiring in-house?
An in-house bookkeeper in Ontario costs $45,000–$65,000/year in salary — plus CPP, EI, vacation pay, benefits, and the time it takes to hire, onboard, and manage them. For most small businesses, that's an enormous fixed cost for work that doesn't require a full-time presence.
Outsourced bookkeeping services solve this. You get a dedicated team — not a single employee — at a flat monthly rate of $500. No management overhead, no payroll complexity, no risk of a key person leaving mid-year with your books in disarray.
Our outsourced bookkeeping team serves businesses in Toronto, Vancouver, Calgary, and every province — one flat rate, coast to coast.
Book a Free Consultation| Feature | In-House Bookkeeper | Freelance Bookkeeper | Outsource Bookkeeping ✓ |
|---|---|---|---|
| Monthly Cost | $3,750–$5,400/mo (salary + CPP/EI) | $250–$650/mo (hourly, variable) | $500/mo flat — unlimited transactions |
| Delivery Guarantee | No — depends on individual | No — no contractual date | Yes — reports by the 10th, guaranteed |
| HST/GST Filing | Depends on bookkeeper's knowledge | Often extra cost or not offered | Included — all provinces, all periods |
| Sick Days / Gaps | Your books stall — single point of failure | No coverage — you wait | Team coverage — never a missed close |
| CPA Year-End Package | May or may not be prepared | Often not included or extra charge | Included — trial balance + full package |
| Scalability | Requires rehire or promotion | Limited by one person's capacity | Scales with your transaction volume |
A local bookkeeper is typically a solo operator — one point of failure, limited capacity, and often no guaranteed turnaround. Our outsourced bookkeeping service is a team model with a guaranteed delivery date of the 10th every month. You get broader expertise (every province's tax rules), more consistent output, and a lower cost than most local bookkeepers charge hourly.
Absolutely. We connect directly to your existing QuickBooks Online or Xero account with bookkeeper-level access — no migration, no disruption. If you're on desktop QuickBooks, we'll recommend a migration to QuickBooks Online to unlock remote access. The switch is included in your onboarding.
Outsourced bookkeeping services work best for Canadian small businesses from $100K to $5M in annual revenue. Below $100K, DIY bookkeeping may still be manageable. Above $5M, you may need a dedicated controller in addition to outsourced bookkeeping. For the vast majority of small businesses in between, outsourcing is the most cost-effective and reliable option available.
Total onboarding time is 48 hours. You book a free consultation, we review your current setup, connect to your QuickBooks or Xero via secure read-only access, and complete your first monthly close. Your first CPA-ready reports arrive by the 10th of the following month. From there, it's fully handled — every month, on schedule.
How It Works
Outsource your bookkeeping
in under 48 hours.
Book Your Free Call
15-minute consultation — we review your current setup, understand your business, and confirm flat-rate pricing. No commitment required.
Connect Your Accounts
We connect to your QuickBooks or Xero via secure read-only encrypted access and organize your chart of accounts — onboarding complete within 48 hours.
Reports by the 10th. Every Month.
CPA-ready Profit & Loss, Balance Sheet, and Cash Flow in your inbox by the 10th. All HST and CRA filings handled — you just review and approve.
Outsourced Bookkeeping for Small Business in Canada
Built for Canadian small business. Not enterprise. Not freelance.
Canadian small businesses from $100K to $5M in annual revenue don't need a full-time bookkeeper — they need clean monthly records, on-time HST/GST filings, and CPA-ready reports by a guaranteed date. One flat rate. All provinces.
Ontario
Outsourced bookkeeping for Ontario small businesses — HST 13% filing, WSIB tracking, CRA remittances, and CPA-ready reports. Serving Toronto, Ottawa, Mississauga, Hamilton, Burlington, and all of Ontario.
Ontario bookkeeping →British Columbia
Outsourced bookkeeping for BC small businesses — GST + BC PST compliance, employer health tax tracking, and monthly reports. Serving Vancouver, Surrey, Burnaby, Victoria, and all of BC.
British Columbia bookkeeping →Alberta
Outsourced bookkeeping for Alberta small businesses — GST-only province, no PST. Straightforward CRA remittances and flat-rate monthly bookkeeping. Serving Calgary, Edmonton, and all of Alberta.
Alberta bookkeeping →Compare costs: bookkeeping rates Canada — city-by-city pricing guide →
Common Questions